Finding qualified employees can be like a full time job. After all, you must be willing to take advantage of a multitude of job advertisement platforms in order to reach the broadest audience (and hopefully find your needle in the haystack). While it is not advisable to take shortcuts when it comes to searching for team members, there are some practical steps you can take to minimize your effort when it comes to organizing and executing your employee search. One highly recommended practice you should definitely undertake is to keep track of the listings you do have out there, so that you know how effective your efforts are . . . and so that you can make changes and updates as needed. Here are some pointers for how to track your business’s outstanding job listings:
File job listings according to the source they are posted in. That is because different publishers will have different expiration dates, requirements for re-listing, and avenues for applicant follow-up. It is a good idea to also record specifics about each publisher (price, contact person, post location(s), etc.), so that you have them on hand for quick reference.
Organize your data into useful categories. In addition to organizing your data according to publication, you should also sort your listings into categories. Chances are you have listings for more than one job. That means that the first category should be the job title itself. Additionally, it is a good idea to organize your listings by department, fill/close date, ad text, and more. Be sure to include date and time categories for all important events (listing expirations, interviews, call backs, etc.), so that you can sort your information into a time line format for easy reference of your upcoming schedule.
Use computerized applications to store data. Perhaps the best tool you can use for this is a basic spreadsheet application. From a spreadsheet, you can label each of your categories and sort/re-sort them as needed, depending on how to you want to view the information. Link a database to the spreadsheet so that you can easily query for the data you want by simply choosing search parameters based on your categories.
Set calendar reminders. It is a good idea to incorporate an electronic calendar into your job ad tracking. That way, you can set up reminders for important dates and times, such as listing renewal, payments due to publishers, interviews, and follow up calls. When these dates and times come up, your calendar program will send you a digital reminder of your choosing so that you do not fall behind.
As you can see, organizing and tracking your job listings is not such a simple task. However, it will prove to be well worth the effort when you find great new employees for your team.
About the Author: Rod Aliment manages a human resource team and enjoys mixing free job ads with other paid sources to find a mixed pool of job candidates for every position.
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